Scanning
It’s a question that Carolina Records Storage constantly asks our clients in the Greater Charlotte NC area: Do you really need to make digital scans of your old documents?
So we ask our potential customers: Will you need access to you records on a daily or weekly basis? If not, then why spend hundreds if not thousands of dollars to scan your business records?
Some clients say Yes, simply because “going digital” seems to be the modern thing to do. That’s when we begin to ask questions about the way they use their records. And we explain the productivity issues and costs involved in scanning their documents, versus off site storage.
Off site storage is substantially less expensive.
Based on an average of 2,250 pages per box
1 box of records contains an average of 2,250 pages of paper. Scanning 1 box at a conservative “all inclusive” price of $.08 per page costs you $180. We can store 1 box of records for 10 years for less than $50!
If you need a few files on a regular basis, then scan those files – not all of them. Store the rest until it is time to destroy them.
And when is the time to destroy business records? Well, most records have a state or federal retention requirement of 10 years or less, making off site storage a more cost effective option.
Back-scanning is expensive, time consuming and often not necessary for many types of records. As an alternative, we can store your paper records for as long as state and federal law requires at a fraction of the cost yet still provide quick accessibility to your documents if you need them
So why waste money scanning every record when you can scan only what you need and save thousands of dollars?